What is a personal trainer? A CPT explains

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The first step on your journey into the fitness industry is understanding what is a personal trainer and what will be expected from you if you become one.

As a certified personal trainer myself, I’m going to guide you through answering that question, provide resources on what you need to get certified, and offer information about educational organizations that you can do it through. Let’s dive in.

Quick Look: What is a Personal Trainer?

A personal trainer is someone who helps clients with their physical fitness and general wellness. But, the type of physical activity you coach a client through will vary depending on your specialty or your client’s needs.

For example, I specialize in strength training (specifically dumbbell and barbell exercises) and work with individual clients and small groups to help clients progress their strength capacity.

However, there are other modalities to work with clients in. GGR senior editor and certified personal trainer Nicole Davis primarily works in group fitness settings and with pre- and postnatal clients. Kate Meier, NASM-CPT, USW-L1, and GGR head of content works on compound exercises with clients of all fitness levels including seniors, kids, and even competitive weightlifters.

When starting out in the fitness industry, you’ll likely look for jobs at a commercial gyms, health clubs, or fitness centers. These larger organizations offer a mix of opportunities to lead group exercise classes and work with clients individually.

Although less common for new trainers, some folks work from a home gym or travel to a client’s home. These scenarios require liability insurance policies, but for the purposes of this article, I’m going to focus on personal trainers working at an established gym.

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The Personal Trainer’s Scope of Practice

You will not only lead a client (or a group) through a workout, you will also have the responsibility to develop safe fitness programs that are effective and allow for tracking client progress.

Certified personal trainers are also expected to respond appropriately in emergency situations and are required to be up-to-date in First Aid and CPR/AED certifications.

Additionally, every certifying organization will have a code of ethics and a scope of practice to abide by as a certified personal trainer. While there may be slight differences and nuances for each organization, they all follow similar protocols that require personal trainers to create safe and effective exercise programs.

I’m certified through the National Strength and Conditioning Association (NSCA), which uses the acronym “MATER” when outlining a personal trainer’s scope of practice:

Motivate performance
Assess health status
Train safely and effectively to meet individual objectives
Educate clients to be informed consumers
Refer clients to healthcare professionals when necessary

On the day-to-day training, personal trainers require knowledge of general anatomy and exercise technique to coach clients through training sessions. On a larger scale, personal trainers need the ability to progress clients through plateaus, work around health concerns, and have enough health and fitness experience to help clients make better lifestyle decisions.

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Personal Trainer Limitations

While a trainer helps clients with personal fitness and general wellness, a trainer’s scope of practice does not necessarily allow for nutrition coaching. To help clients with nutrition coaching, you’ll need additional nutrition-based certifications. It’s also worth noting that the laws about nutrition counseling vary from state to state—some require a nutritionist certification while others require licensure (like a licensed dietitian).

That said, personal trainers should not make recommendations or provide specific meal plans for clients regardless of if a client is an athlete or on a weight loss journey. That also includes suggesting specialty diets, recommending nutritional supplements, or evaluating macronutrient needs.

Beginning Stages of Working With Clients

Working at an established health club will be one of the best ways to develop a roster of clients and ensure you’re taking appropriate steps with client consultations and the onboarding process.

Client Consultation

When meeting with a potential client, personal trainers are encouraged to set up a client consultation, which is an initial interview where both the client and trainer can assess compatibility, set fitness goals, and establish a client-trainer agreement.

A client-trainer agreement is partly a conversation to establish boundaries and expectations but it should also include a legal document with a contract outlining the payment process, cost structure, and cancellation policy.

PAR-Q (Physical Activity Readiness Questionnaire)

During the client consultation a potential client should fill out a PAR-Q, which is a questionnaire originally developed in Canada to assess a client’s readiness. It asks clients to self-recall healthy lifestyle observations, signs and symptoms, and confirm any doctor’s diagnosis.

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Health And Fitness Assessment

Based on the initial interview and the PAR-Q, as a personal trainer you will be able to screen for risk factors and symptoms of chronic cardiovascular, pulmonary, metabolic, and orthopedic diseases.

Some of these risk factors include (but are not limited to): family history, client age (men over 45 and women over 55), cigarette smoking, high blood pressure, high cholesterol, obesity, and a sedentary lifestyle.

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How to Earn A Personal Trainer Certification

The first step toward a career as a personal trainer is getting certified. Enrolling in a program will arm you with the knowledge you need to safely work with clients and have the credentials to prove to gyms and health clubs you’re a qualified candidate.

You don’t need a bachelor’s degree or any formal education in exercise science and kinesiology. The best personal training certification courses teach you everything you need to know. Most programs have a few basic prerequisites: You’ll need to be at least 18 years or older, have a high school diploma (or equivalent), and take a First Aid and CPR/AED certification course.

To get a better understanding of how to become a personal trainer, we put together an in-depth guide outlining the typical certification process, subject matter, and information about staying certified.

It’s also worth noting there are several options to choose from when it comes to certifications. The following organizations are accredited programs by the NCCA (National Commission For Certifying Agencies):

ACE (American Council on Exercise)
ACSM (American College of Sports Medicine)
ISSA (International Sports Sciences Association)
NASM (National Academy of Sports Medicine)
NESTA (National Exercise and Sports Trainers Association)
NFPT (National Federation of Professional Trainers)
NSCA (National Strength and Conditioning Association)
NSCF (National Council on Strength and Fitness)

Things to Consider Before Becoming A Personal Trainer

If you’re in a traditional labor or desk job, you’re probably used to having set hours, a lunch break, and a set amount of paid time off. Depending on the gym or health club, those traditional benefits may not exist.

However, most trainers have plenty of freedom to choose when they work and take time off. It’s also an added bonus to work in a facility with gym equipment and free weights at your fingertips.

Hours

Most of your clients will need to train before or after work. That means some of your busiest times are between 5 a.m. to 9 a.m. and again from 4 p.m. to 7 p.m.

When I worked full-time as a personal trainer, I often found myself with several hours without clients in the middle of the day. Although a break at midday can allow you to get in a workout or run a few errands, it extended my time away from home into 10 to 14 hour days.

Working Out

You’ll be in a gym with everything you need to craft a program that completely suits your needs (in addition to your clients needs, of course). Working in a health club offers you resources and time to dial in your training and experiment with new exercises. And having a little fun with your training sessions can help you grow as a trainer.

Income

While every health club operates differently, it’s safe to say that most personal trainers earn a commission on sales. Some gyms sell personal training packages while others allow clients to pay per session. And, some facilities pay trainers a flat rate per session.

One of the drawbacks I find to commission-based income is the eb and flow of sales. In my experience, where I live in New England personal training demands vary by season. For example, New Englanders do not like to workout indoors during the summer months and would much rather swim, kayak, or go for a hike. We only get so much sunshine!

All that to say, according to the U.S. Bureau of Labor Statistics, the median annual wage for fitness trainers and instructors was $45,380 in May of 2022. The Bureau also reports a 14% increase in fitness employment between 2022 to 2023 (compared to the national average growth rate of 3% across occupations).

Emotional Labor

Although it’s recommended to establish a client-trainer agreement with boundaries and expectations, you’ll still get to know people on a personal level, and many folks may use training as a way to vent and decompress from stressful situations. Trust me when I say you’ll need strong communication skills to reaffirm boundaries so your own mental health doesn’t suffer.

Interpersonal Communication

Speaking of communication skills, as a personal trainer, clear, concise communication is essential. You’ll learn (and likely very fast) how to get your point across without eating up the entire session lecturing clients or getting caught up in the nuances of certain exercises.

Plus, you’ll also develop the ability to talk to folks of all walks of life, which I find helpful to this day.

What is a Personal Trainer: Final Thoughts

Personal trainers are fitness professionals who can design and implement training programs to help achieve health and fitness goals through progressive exercises and loads. Certified personal trainers have enough knowledge to help clients with both long- and short-term goals, but should not make recommendations on nutrition.

What is a Personal Trainer: FAQs

Below I answer some frequently asked questions about personal training:

What does a personal trainer do?

A personal trainer’s main priority is to create a safe and effective workout routine, whether it be for resistance training, cardio endurance, or pilates. Personal trainers typically have a specialty and can help you achieve goals to get stronger, run faster, or aid with weight loss.

What is the point of having a personal trainer?

A personal trainer can help by creating an exercise program tailored to your needs and goals. Hiring a personal trainer can also help with accountability.

What are the pros and cons of being a personal trainer?

Being a personal trainer can be a rewarding career with the ability to change people’s lives for the better through physical activity. However, working hours can be demanding and may limit the ability to commit to personal endeavors outside of the gym.

Lauren Strong, CPT

Lauren is an NSCA-Certified Personal Trainer working with clients of all ages and skill levels. She specializes in coaching the squat, bench, and deadlift and enjoys introducing beginners to barbell training. Before becoming certified, she worked in marketing roles after graduating from the University of Maine with a BA in Journalism. Writing for Garage Gym Reviews blends her two passions: writing and lifting. Lauren spends her leisure time in the kitchen, reading fiction, and taking nature walks. She's also an avid downhill skier, learning how to ski when she was just two years old. She lives in Maine with her husband and two cats.

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